Branch Administrator

ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.

Job Title
BRANCH ADMINISTRATOR

Education
High School or GED

Career Level
Entry Level

Category
Administration

Job Type/ FLSA Status
Salaried Non-exempt

Travel Required
None

Job Description

• Provide general administrative support to the Assistant Regional Manager and Branch Managers for the Houston, Texas Branch.
• Perform general accounting functions including billing, A/R, new account setup and job costing.
• Monitor all incoming invoices and ensure proper coding for payables process, contact vendors when invoices are late to ensure proper payment during month expense was incurred.
• Contact customers to ensure timely payment of invoices and communicate all billing/receivable issues to Branch Manager.
• Gather semi-monthly timesheets from salaried Branch employees and send to Payroll Administrator every pay period and distribute paychecks to Branch employees.
• Complete work orders received from customers and provide follow up when completed
• Maintain current listing of drivers for Branch fleet vehicles and communicate this listing to the Safety/Risk Management department.
• Coordinate customer events such as golf tournaments and after-hours functions within budgetary guidelines.
• Answer telephones in a professional manner and route calls appropriately.
• Order office supplies and office equipment (laptop, Blackberry, etc) for the Branch through appropriate vendors.
• Run and enter annual inventory of all locations.
• Keep all subcontractor contracts and insurance up to date.
• Profit and Loss report running and auditing.
• Complete special projects as needed.

*Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.

Minimum Requirements

Education/Training:

High school or equivalent GED required.  3-5 years of office experience preferred.

Job Knowledge/Experience: 

Must have strong MS Word and Excel knowledge, as well as ability to learn proprietary software. Industry experience preferred but not required.  Must be flexible and be able to multi-task.

Language Requirements:

Must be able to speak and communicate professionally in English and  Spanish (required).

Writing Skills:

Must have strong communication skills and be able to write business correspondence.

Location
Austin, TX 78758 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

California Consumers Notice http://www.abm.com/californiaprivacy